Office and Operations (m/f/d) Internship/ Working Student

Are you a proactive, organized, and motivated student looking to gain hands-on experience in operations, office management, and team culture initiatives? Join our Operations team as an Office & Operations Working Student, where you’ll play an essential role in supporting our daily operations while contributing to a positive and engaging workplace environment.

What is your Day to Day Mission:

Responsibilities include but are not limited to:

1. Administrative & Operational Support

Managing office supplies, equipment, and inventory
Supporting in sorting incoming/outgoing mail and deliveries
Maintaining a tidy, functional office environment
Implementing and refining day-to-day office procedures
Acting as a point of contact for external inquiries (phone, email, guests) when at the office.

2. Vendor & Facilities Management

Coordinating with external vendors and service providers (cleaning, maintenance, etc.)
Managing relationships and communication with building management by flagging and documenting issues for follow-up
Assisting in monitoring office utilities and equipment (printers, phones, kitchen appliances) by reporting malfunctions or needs to the Office Manager and helping with coordination when present

3. Financial & Purchasing Duties

Supporting the daily purchasing process by ensuring compliance with procedures and assuring packages are received in time.
Assisting in receiving and organizing packages delivered to the office in a timely manner.

4. People & Culture Support

Coordinating onboarding logistics for new hires (desk setup, welcome materials)
Support in planning and executing internal events (team lunches, celebrations, offsites)
Support with feedback collection for operational improvements.

Required Skills and Qualification:

Ability to work from our offices in Munich, Germany
Currently enrolled in a bachelor’s or master’s program, ideally in Business Administration, Management, Communications, Hospitality, or a related field
Available 2-3 days per week (Approx 16-20 hours per week)
Structured approach to work and project management experience
Strong organizational skills and attention to detail
Experience in setting up processes is ideal
Proactive and able to work independently
Excellent verbal and written communication skills in English and German.
Basic knowledge of Microsoft Office/Google Workspace (Docs, Sheets, etc.)
Enjoy working in a fast-paced environment with frequently changing tasks and a great team

Growth Opportunities:

Over 6–10 months, the role will expand to include:

Leading the planning and executing of internal events.
Managing customer service operations and optimizing purchasing workflows.
Establishing strategic partnerships with universities and stakeholders.
Gaining autonomy in operational functions and contributing to the team's culture, daily logistics and experience.

What We Offer:

Mentorship: Dedicated guidance and training from a mentor, who will support your professional growth in operations, event management, and partnership development.
Pathway to Full-Time Role: High-performing candidates may transition into a full-time role, leading Operations, Events, and Partnerships.
Skill Development: Hands-on experience in diverse operational areas with real responsibility and impact.

Your Benefits of working at EFT Mobility:

Work with purpose:
Your contribution to EFT Mobility will help to accelerate the world’s transition to sustainable mobility.

Young and Dynamic Community:
Pursue a career you love as part of a young, dynamic, and fast-paced team with flat structures, quick communication, and a ton of daily learnings.

Develop your career:
Join us early on our mission and you will have the opportunity to develop into a leading position in our growing company and the industry. We offer an onboarding program for an ideal start, as well as, clear and personalized development paths.

Vacation Days:
Balance your professional and personal time with generous paid time off.

Work-life Balance:
We aim to provide you with an optimal balance between work and personal life through flexible work options. With your manager's approval, you can enjoy remote work days if your role allows it.

Lunch Benefit:
We promote healthy eating and the well-being of our employees with a monthly lunch budget.

Mobility Benefit:
With our mobility budget, we pay your Deutschlandticket for work or personal use.

Team Events and Celebrations:
From Oktoberfest and summer parties to tri-weekly Weißwurst Frühstück - with us, you can look forward to varied team events.

Enjoy table football, Mario Kart, or Nintendo Switch:
Need a break? Challenge someone to a game of table football, Mario Kart, or fire up the Nintendo Switch.

Enjoy a Dog-Friendly Office:
Love animals? Bring your furry friend to work and enjoy a paws-itively fun atmosphere with your dog by your side.

Snack on Fresh Fruit and Treats:
Fuel your day with a variety of fresh fruit or help yourself to a fresh bowl of cereal, plus occasional surprises like muffins, cupcakes, and other tasty treats throughout the week.

Beers and Drinks On-Hand:
Cool down with a beer or explore a selection of drinks in the office, perfect for socializing or taking a well-deserved break.

Ready to be part of the team?